Paperless, online, realtime - Only escential, basic data is captured. Name, Surname, Cellular number and Email address. No ID number is required. Address is completed from drop down choices.
Log in profile - A log in profile is created and emailed to the resident.
Switchboard - A switchboard entry is created and the new resident can be contacted by security within 5 minutes after registration.
Vehicles - It is possible to register vehicles as part of this process, but not required.
Unit - Any tag and vehicle can be managed by a resident for his/her unit.
Manage vehicles - All the vehicles registered to the unit are displayed. Action buttons are displayed next to each vehicle, namely: "add a new vehicle" "replace the vehicle". Both requires details of the new vehicle.
Workflow - Automatic workflow informs all the relevant parties via email of the necessary actions required. Workflow creates tasks that will automatically complete.
Issuing process - During the tags issuing process, residents are notified per sms where to pick it up.
Tag management - Information with regards to tags issued against an unit as well as history is displayed under the "Resident tags stuff" umbrella.
Pricing - The costs of the various tag types may vary and are parameter controlled. It is possible to have zero costs.
Blocking a vehicle's tag - A vehicle sticky label tag is being stuck on the inside of its windscreen. This tag is always "active". A resident has the option to temporarily block a tag and then unblock it again.
Replace a tag - As said all tags issued against a unit is displayed. Each displayed tag has a "replace this tag" button next to it.
Tags for children - Click on the "New tag for a child application". Only the child's name and surname is required. This application is for a pedestrian gate.
General - This pertains to employees using a pedestrian gate. Employee tags are active between times for example 06h00 - 18h00 and this is parameter driven.
Hire an employee - Employee details, which includes an ID number is required. Uploading the employee's ID document is also required. An employee's ID number is verified by the managing agent before an application will move forward. It is possible for an emplyee to work at more than one unit.
Add or delete a day - The details of all individuals employed by a resident are displayed by the option "Residents employees stuff". Details are displayed per day, employed. An employee can only be employed 7 days a week. Next to each day employed are action buttons "add a day", "delete a day". Add a day will display 7 days, whilst marking the days not employed by the resident as "NAP", not applicable. Any day can be deleted but the last day. An employee must be dismissed to get rid of the last day.
Replace the tag - This will set workflow in motion to get the tag replaced. It also deletes the tag all the authorized gates.